Vacation Rental Agreement

We completely understand the uncertainty of traveling during this pandemic. We at Beehive have adopted a flexible cancellation policy to best serve all our guests. 

Reservations may be canceled in writing to [email protected] at least sixty (60) calendar days prior to your check-in date. In such instances, your advance payment will be refunded to your credit card, minus the booking fee. If the cancellation notice is received after 11:59pm MST on day (fifty-nine) 59 prior to your check-in date, then 100% of the amount due will be forfeited.

We highly recommend purchasing travel insurance.

For existing reservations, please refer to your vacation rental agreement.

Reach out team at 888-571-0119 or by emailing [email protected] 
1.  Pet Policy I Pets are NOT permitted under any circumstance. Evidence of a pet will be grounds for immediate termination of the rental agreement. Evidence of a pet will result in an additional $800 cleaning fee. 
2.  Smoking Policy I Smoking is NOT permitted under any circumstance within the interior of the property, including the garage. Evidence of smoking will be grounds for immediate termination of the rental agreement. Evidence of smoking will result is an additional $800 cleaning fee. 
3.  Authorized Use I Guests will use the property only as a vacation rental residence. Guests will use the property for lawful purposes only and will comply with any and all legal regulations. 
4.  Guest Duties I Guests will maintain the property in the condition they received the property upon arrival and will only use the property in a careful and lawful manner. Guests will pay for any damage to the property, including, without limitation, any necessary or appropriate maintenance and/or repairs required because of guests' actions. Guest is responsible for securing the property which includes windows and doors. Guest will be responsible for any losses incurred due to guest's failure to secure the property, including but not limited to locking the doors and windows and keeping the garage door closed. Guest is responsible for reporting any property damage or equipment not in operating condition upon arrival, unless otherwise informed in writing from Beehive Property Management. 
5. Damage Protection Insurance I The damage insurance is a fee built into your reservation booking total. This insurance plan covers unintentional damages to the rental unit interior that may occur during your stay. Damages must be disclosed to Beehive Property Management before or upon check-out of your stay. The insurance will pay a maximum benefit of $1500.00. Any damages that exceed $1500.00 will be charged to the guest. The guest shall be responsible for all damages or alterations caused by the guests and damages or alterations caused by any person within the guest's party during the specified rental period. Should any damages or alterations be noted upon inspection after the guest's departure, guest agrees to pay for the entire cost of repairs. Guest authorizes the credit card on file to be charged. If the charges or damages exceed the guests credit limit, the guest agrees to pay the difference immediately. 
6.  Payment I An advance payment equal to 50% of the total cost of the reservation is due upon booking. The advance payment is not a security deposit, it is 50% of your total booking cost. Payments can be made by Mastercard, Visa, or Discover. If guest must pay with a check, guest is required to reach out to Beehive Property Management to make arrangements. Checks can be made payable to Beehive Property Management. 
7.  Balance of Rent I The remaining 50% of guests booking total must be paid in full, 60 days prior to arrival. If guest is booking a property within 60 days of arrival the balance of rent is to be paid in full upon booking confirmation. If guest has booked directly through the Beehive Property Management website, the balance or rent will be automatically taken from the credit card guest has provided, Beehive Property Management will send an email notification 15 days prior to the credit card being charged for the remaining balance of rent. It is the guest's responsibility to contact the Beehive Property Management office with any updated payment information. If the guests credit card is declined and Beehive Property Management cannot get in contact with the guest within a timely manner, the guest's reservation will be canceled and any payments made will NOT be refunded. 
8. Cancellations Reservations may be canceled in writing to [email protected] at least sixty (60) calendar days prior to your check-in date. In such instances, your advance payment will be refunded to your credit card, minus the booking fee. If the cancellation notice is received after 11:59pm MST on day (fifty-nine) 59 prior to your check-in date, then 100% of the amount due will be forfeited.
We highly recommend purchasing travel insurance.
For existing reservations, please refer to your vacation rental agreement.
9.  Travel Insurance I CSA Vacation Rental Insurance is available with all guests' reservations. CSA Travel Insurance covers trip cancelation, trip delay/ interruption, rental car collision, baggage delay, medical expense/emergency medical transportation, roadside assistance, concierge service, identity theft and more. The cost is 7.1% of the guests total booking and covers everyone within the guests travel party. Beehive Property Management strongly recommends all guests purchase this valuable protection, which will reimburse guests for prepaid, non-refundable expenses due to certain unforeseeable circumstances. When making a reservation online, you have the option of selecting either Yes or No before the final amount is totaled. If declined, you acknowledge you have read and understand our cancellation policy and choose not to purchase Vacation Rental Insurance on behalf of all individuals in the guests' party. 
10.  Check- In Policy I Check-in is 4pm or later. No early check-ins are available unless previously arranged with Beehive Property Management. If any guests arrive prior to 4pm without permission from Beehive Property Management fees will apply. If Beehive Property Management finds guests have checked in prior to 4pm on the scheduled check in day without permission a half day, days rent will be charged to the guest's card on file. Guests may call or email 48 hours in advance to request and early check-in. Beehive Property Management cannot allow an early check-in outside of 48 hours' notice.  Early check-ins vary with the schedule of the propert
11.  Check- Out Policy I Check-out is 10am or earlier. No late check-outs are available unless previously arranged with Beehive Property Management. If any guests depart later than 10:30am without permission from Beehive Property Management fees will apply. If Beehive Property Management finds guests in the property later than 10:30am on the scheduled check-out date, a half days rent will be charged to the guest's card on file. Guests may call or email 48 hours in advance to request a late check-out, Beehive Property Management cannot allow a late check-out outside 48 hours' notice. Late check-out approvals vary with the schedule of the property the guest has booked. Additionally, upon check-out guest will follow the check-out procedure which is listed in the guest book within each home managed by Beehive Property Management. 
12.  Maximum Occupancy I The maximum number of guests is listed within the property's description. The renal party shall consist of Guest and only those other persons who are specifically identified below as being in the Guest party. Additional guests that exceed the maximum number of guests allowed will result in immediate termination of this rental agreement and guest will forfeit all rental fees.  
13.  Assignment/Subletting I Guest shall not assign this Agreement or sublet the Property in whole or part. 
14. Operation of Equipment I Guests will use and/or operate all furniture, furnishings, appliances, electric, gas, and plumbing fixtures located in and around the property safely and only for their intended purposes. If guest does not know how to properly use/operate any equipment, guest is to contact Beehive Property Management for instructions. Any damage caused by guest's misuse will become the responsibility of the guest to have repaired and/or replaced.  Guest acknowledges that the water heaters on the Property have been set at a temperature of 120 degrees and fully releases and discharges Beehive Property Management and its principals, officers, managers, members, directors, employees, representatives, and agents from any and all claims, demands, and causes of action by reason of any injury of whatever nature which occurs due to the temperature of the water on the Property.  Guest further agrees to indemnify Beehive Property Management and its principals, officers, manager, members, directors, employees, representatives, and agents against any suit, damage, loss, cost or expense (including reasonable attorneys’ fees and costs and court costs) arising from the temperature of the water on the Property. Guest acknowledges the temperature of the water at any given water outlet may exceed 120 degrees, in Beehive Property Managements effort to ensure the water flowing from the furthest outlet from the water heater will reach 120 degrees.   
15. Noises and Disturbances I Guest will behave in a civilized manner and will respect the rights of surrounding property owners and guests. Guest will not disturb, annoy, endanger, and/or interfere with surrounding property owners and guests. If excessive noise or disturbances occur resulting in notification by police or neighbors, guests may be asked to vacate the property and will forfeit the reservation and any money paid. 
16.  Parking I Vehicles are to be parked in designated parking areas only. Any illegally parked cars are subject to towing; any applicable fines/towing fees are the sole responsibility of the vehicle owner. Beehive Property Management assumes no liability. Properties that require parking passes will have passes available to guests upon check-in. Guests must display parking pass on the rear-view mirror at all times. Failure to display may result in towing of vehicle at renter's expense. Please leave the parking passes inside the property upon departure. If the guest checks-out of the property and does not leave the parking passes, garage door opener, or house keys at the property a $200 fine will be charged to the guest's card on file. 
17.  Property Alterations I Guest will not make any alterations in or to the property, including moving furniture, paintings, rewiring or moving electronics (TVs, stereos, etc.) Guest will not use fastening devices, nails, or adhesive materials on walls or furniture. All media devices, TVs, Stereos, Gaming systems, etc. will be left in working order. You will be charged if you unplug or reconfigure devices and we need to troubleshoot or restore the system to working order for the next guest. 
18.  Hot Tubs I Hot tubs are considered a luxury amenity.  Guest acknowledges no refunds or discounts will be given if hot tub is out of service during guest's schedule reservation. Beehive Property Management will do everything within its control to ensure the hot tub is fully functioning for each guest's reservation. No children under the age of twelve (12) years are permitted to use the hot tub without an adult present at all times. No food near or in the hot tub and no glass near or around the hot tub.  Guests use of the hot tub is at guests' sole risk. Beehive Property Management makes no representations or warranties concerning the conditions and/or use of the hot tub. Guest is fully aware that the hot tub and surrounding patio/deck may be dangerous. Guest will learn about safety precautions during the check-in process and/or by reading the safety information in the guest book. A local Hot Tub Company sanitizes refills and replenishes chemicals in all tubs prior to guest's arrival. Therefore, the water may not be warm until later in the evening on the first night of the guests stay. Guests will rinse off before entering the hot tub to ensure the tub stays clean for the duration of the guest's reservation. Please use the chemicals as instructed! Hot tub covers are for insulation purposes and are not designed to support a person or persons. DO NOT STAND ON THE HOT TUB COVERS, they will break and guests will be charged for a replacement cover. Please remember to cover hot tub when not in use to maintain temperature. If at any time the hot tub looks cloudy or dirty, guest will cease further use of the hot tub and call Beehive Property Management immediately. 
19.  Wireless Internet/ Telephone/ Satellite TV I Wireless internet and Satellite TV are considered luxury amenities; guest acknowledges no refunds or discounts will be given if the internet service or Satellite service is not functioning. Beehive Property Management will do everything within their control to ensure the internet is fully functioning for each guest's reservation. Most cell phones have good reception in Big Sky, please check with your service provider to determine coverage. Beehive Property Management is not responsible for limited or non-existent coverage. 
20.  Daily Housekeeping I Linens and towels are provided in each property. Daily housekeeping is NOT included within the reservation booking total. Guests can request housekeeping for an additional fee. Beehive Property Management cannot guarantee housekeeping will be available, this will depend upon the cleaning schedule of Beehive Property Management. 
21.  Fireplace Policy I Guest agrees to NOT throw any paper or other combustible materials into the fireplace, other than the use of newspaper to start a fire. Guest agrees to build a fire within reasonable size to the fireplace, guest will not overfill the fireplace.  Guest will be solely responsible for any damage done to the fireplace and any damage done to the property due to the fireplace.  
22. Storm/ Road Conditions/ Property Conditions I Guest acknowledges that Beehive Property Management does not refund due to (A) inclement weather; (B) malfunction of equipment and/or any Property amenities (e.g. TVs, DVDs, telephone, hot tub, internet, etc.) or (C) Acts of God i.e. natural disasters or other acts beyond our control. Beehive Property Management will make a reasonable effort to ensure repairs are made and that all equipment is kept in good working order and condition.  We HIGHLY recommend travel insurance! 

23.  Ski Access I Beehive Property Management cannot guarantee snow conditions at the time of any guests scheduled rental and are in no way liable for snow conditions that contribute to limited or restricted ski access. Beehive Property Management will not be liable for any loss or injuries during ski activities. 
24. Transportation Requirements I Guests may need to have a car or some other form of transportation in order to easily access restaurants, shops, and other services/ activities. Skyline Bus offers a free shuttle service to and from Big Sky Resort, and to other popular areas of Big Sky. The shuttle does not pick up directly at the property door steps.  There is multiple pick up/ drop off locations for guest's convenience. Beehive Property Management units are privately owned, no transportation service is available to guests. 
25.  Damage Deposit I The damage deposit is for security of payments of any and all amounts owned by Guest under this Agreement, including, without limitation, any damage or loss caused by Guest or any other person permitted on the Property by Guest. The damage deposit is a guarantee of payment by Guest, and it may also be used to cover unapproved or not pre-arranged check-in and check-out, though funds from the damage deposit will first be applied to any of the items listed below.  Beehive Property Management reserves the right to charge Guest the cost of cleaning, repairs, and/or replacements, in the sole discretion of Beehive Property Management, in addition to a reasonable administrative fee.  The damage deposit is not a limitation on Guest’s responsibility for any amounts owed under the terms of this Agreement, for any breach of this Agreement, or for any loss or damage to the Property or any personal property caused by the Guest or any other person permitted on the Property by Guest.  The remaining amount of the deposit shall be refunded to the Guest within 10 days following the Check-Out Date, subject to any deductions, including deductions due to: 
i. Damage to the Property, furnishings or other personal property, which damage shall be assessed by Beehive   Property Management at the cost of like new repair or the full replacement cost, as determined in Beehive Property Management’s sole and absolute discretion; 
ii. Dirt or other mess requiring excessive cleaning; 
iii. Unapproved early check-in or late check-out; 
iv. Any other costs incurred by Beehive Property Management due to Guest’s and rental party’s stay or breach of this Agreement. 
If the premises appear dirty or damaged upon check-in, Guest shall inform Beehive Property Management immediately. 
The provisions of this Section 25 shall survive any expiration or termination of the Agreement. 
26.  Release and Indemnification; Assumption of Risk and Hold Harmless I Guest, for himself/herself, his/her heirs, his/her minor children, executors, other members of the rental party and any invitees, fully releases and discharges Beehive Property Management together with its principals, officers, managers, members, directors, employees, representatives, and agents (collective, “Related Parties”) from any and all claims, demands, and causes of action by reason of any injury of whatever nature which has occurred, or may occur to the Guest, other members of the rental party or any of Guest’s invitees, as a result of or in connection with the use of occupancy of the Property and hereby agrees to indemnify and, at the request of Beehive Property Management to defend, Beehive  Property Management and Related Parties against any suit, damage, loss, cost, or expense (including reasonable attorneys’ fees and costs and court costs) arising therefrom, including, but not limited to, any claim or liability for personal injury, death, or damage or theft of property which is made, incurred or sustained by Guest, other members of the rental party or any invitee. 
Guest assumes the risk of all potential damages and losses associated with the occupancy of the Property and use of any of the personal property located on the Property.  Guest acknowledges that Beehive Property Management and Related Parties cannot control aspects of the natural environment and that inherent dangers exist in activities in which the Guest and his/her party may choose to participate.  Guest for himself/herself, his/her heirs, his/her minor children, executors, other members of the rental party and any invitees, agrees to hold Beehive Property Management and Related Parties harmless in all matters occurring as a result of the natural environment and any activities in which the Guest decides to participate. 
The provisions of this Section 26 shall survive any expiration or termination of this Agreement. 
27.  Inspection of Property I Beehive Property Management representatives and agents may enter the Property, at any time with or without prior notice, for any of the following purposes: (a) making necessary or agreed maintenance, repairs, decorations, alternation, or improvements to the Property, or to supply necessary or agreed services; (b) to verify that Guest has complied with  
the terms of this Agreement; and/or (c} in case of an emergency. Beehive Property Management will give notice whenever possible. 
28. Violation of Agreement I If Guest violates any terms of this Agreement, Beehive Property Management may terminate this Agreement and enter and retake possession of the Property.  Upon notice of termination of this Agreement resulting from a violation by Guest, members of the rental party, or Guest’s invitees, Guest and rental party shall peaceably vacate the Property immediately and forfeit all rental fees and deposits, in addition to any other damages or amounts for which Guest may be responsible in connection with such violation. 
29.  Governing Laws and Forum I This Agreement shall be governed by and interpreted in accordance with the laws of the State of Montana.  Any action relating to or arising out of this Agreement shall be instituted solely and exclusively in the courts of Montana located in Gallatin County and any appellate courts therefrom, or if jurisdiction is not available in such courts then in courts of the United States of America located in or nearest to Gallatin County, Montana.  Guest specifically consents to the jurisdiction of such courts.  The prevailing party in any legal action commenced to interpret or enforces this Agreement shall be entitled to recover all associated costs and expenses, including reasonable attorneys’ fees and costs as allowed by law. 
30.  Severability I Whenever possible, each provision of this Agreement will be interpreted in such manner as to be effective and valid to the fullest extent permitted by law.  If any provision of this Agreement is determined to be invalid, illegal or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.  
Written Exceptions | Any exceptions to the above-mentioned policies must be approved in writing, in advance. 
My Signature below acknowledges my agreement and understanding of the responsibilities and all provisions of this Rental Agreement. 
Printed Name of guest: _______________________________________________________________________________ 
Signature of guest: __________________________________________________________________________________ 
Approximate arrival time to the rented property: ________________________________________________________ 
(Must be 4pm or later unless otherwise agreed upon with Beehive Property Management staff} 
Number of Individuals in your party:  
Number of Vehicles in your party: -_____________________________________________________________________ 
(Must not exceed the out lined number of vehicles allotted within the properties description) 
Approximate departure time of the rented property: ___________________________________________________ 
{Must be 10am or earlier unless otherwise agreed upon with the Beehive Property Management staff)